Privacy policy

Thank you for visiting our website and your interest in our company and its products and services.
The controller in terms of data protection is Aareon AG, Isaac-Fulda-Allee 6, 55124 Mainz, Germany, with email-address info@aareon.com.

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The protection of your personal data and your feeling of security when visiting our website is an important concern for us. We process the personal data collected when you visit our website in accordance with the statutory provisions, in particular the EU Data Protection General Regulation (EU-GDPR) and the German Federal Data Protection Act ­(FDPA/BDSG).
Our websites may contain links to websites of other providers to which this data protection notice does not extend. Despite the greatest care in selecting links to other providers, we cannot assume any responsibility or liability for the content and data security of these providers' websites.

I. Security

We use technical and organisational security measures to protect the data you provide to Aareon against accidental or intentional manipulation, loss, destruction or access by unauthorised persons. Our security measures ­are continuously improved in line with technological developments. Confidential personal data transmitted via the internet is also protected by encryption.
All our employees are obliged to maintain data secrecy.

II. Cookies

A cookie is a small text file that is stored on your computer by the operator of a website. Cookies are primarily used to make your visit to the website more convenient, safer and faster.
We use cookies to improve the comfort of using our websites, to ensure a flawless registration process or to obtain information about the use of our websites and thus to better tailor the design of our websites to our customers: technically necessary cookies (e.g. customer login) are set without being asked according to applicable law, other cookies (e.g. for tracking ) are only set with your consent. In doing so, information about your use of our website is stored in files on your computer for a limited period of time. When you visit our website again, the stored information is read out again, which for example saves you from having to enter data again.
You have the option of deleting cookies in your browser and ­changing your browser settings ­so that cookies are blocked if necessary or are ­only permitted ­after individual approval. If you block the storage of cookies, you may not be able to use this or another website to its full extent.

III. Processing of data when visiting our websites

(1) When you visit our web pages, our web servers store the following so-called server log files by default: the IP address of your PC and the date and time of your request, the type of your Internet browser and the operating system of your PC as well as the page from which you visit us. This is necessary in order to guarantee you a technically reliable operation. Any further personal reference based on this data is not established and is not intended. In the event of illegal use, we reserve the right to check the data for legal prosecution.

(2) On our websites we use the embedding of videos from youtube.com (USA). These videos are embedded using the YouTube mode with enhanced privacy mode. According to YouTube, in this mode, no cookies are set on your computer and no personally identifiable information is stored to play embedded videos. To retrieve and transmit the video, your IP address is transmitted to YouTube as a service of Google (USA). The international data transfer is secured by the service provider's registration with the EU-US Data Privacy Framework.
YouTube sets cookies when you click on the YouTube video player and navigate directly to the YouTube website. Because these cookies are set by YouTube, we have no direct control over their use. Read more on the YouTube video embedding information page. For more information from YouTube, please read the YouTube Privacy Policy (Google): https://policies.google.com/privacy?hl=en

(3) Our websites are hosted by Hubspot in Germany and also have functions with international transfer, including servers in the USA. Further, we use Hubspot for visitor analysis, which you can switch on or off for yourself at the top of this page by clicking the "Edit Privacy Settings". Hubspot is a company in the USA with a branch in Germany. Visitor analysis is used to gather information about the behaviour of visitors (tracking) to the website in order to improve their user experience. HubSpot uses cookies and the information collected includes IP address, geographical location, browser type, length of visit and pages viewed.
In addition, Hubspot functions are used for downloading marketing documents (e.g. white papers), contact forms and newsletters. The functions can be used independently by entering your email address and other details. The data is processed for the respective function. When subscribing to newsletters, the email address, name, date and time of registration as well as the date and time of the confirmation email (double opt-in procedure) are stored for the purpose of sending and verification. You can cancel the receipt of the newsletter at any time.
Information collected by Hubspot is stored on servers of Hubspot's service providers (Amazon AWS and Google Cloud with data centres in Germany). A foreign transfer of personal data to the USA and e.g. for support worldwide is secured by the service provider's registration with the EU-US Data Privacy Framework and EU standard contractual clauses. By activating the function, you agree to its use in accordance with the data protection notice.
Further information can be found in the HubSpot privacy policy: https://knowledge.hubspot.com/de/privacy-and-consent/what-cookies-does-hubspot-set-in-a-visitor-s-browser and on their cookies in the HubSpot knowledge base: https://knowledge.hubspot.com/de/privacy-and-consent/what-cookies-does-hubspot-set-in-a-visitor-s-browser

(4) Other personal data is not collected when you visit our websites, unless you voluntarily provide information, e.g. your name, address, telephone number or e-mail address, as part of registration, application for certain services, for a survey or receipt of company and product-related information, participation in a competition or to implement a contract. The personal data that you voluntarily provide will be stored and used for the purposes stated in each case.

IV. Lawfulness of processing, recipients, storage period

Type of cookie Lawfulness of processing Recipient Storage period Cookie name
Server logfiles with IP address legitimate interest under Art. 6 Para. 1 f) GDPR for reliable operation of the websites Employees of Aareon AG and its subsidiaries 60 days -
Persistent cookie for cookie use Consent under Art. 6 para. 1 a) GDPR Employees of Aareon AG and its subsidiaries 1 year accept_cookiewall
Persistent-Cookie for HubSpot use (from Aareon) Consent under Art. 6 para. 1 a) GDPR Employees of Aareon AG and its subsidiaries and contract processing companies. Transmission of the IP address to servers of HubSpot (USA) 1 year accept_hubspot
Necessary cookie (from HubSpot) legitimate interest under Art. 6 Para. 1 f) GDPR for reliable operation of the websites Employees of Aareon AG and its subsidiaries and contract processing companies. Transmission of the IP address to servers of HubSpot (USA) 6 month _hs_opt_out
Necessary cookie (from HubSpot) legitimate interest under Art. 6 Para. 1 f) GDPR for reliable operation of the websites Employees of Aareon AG and its subsidiaries and contract processing companies. Transmission of the IP address to servers of HubSpot (USA) 6 month __hs_d_not_tracking
Necessary cookie (from HubSpot) legitimate interest under Art. 6 Para. 1 f) GDPR for reliable operation of the websites Employees of Aareon AG and its subsidiaries and contract processing companies. Transmission of the IP address to servers of HubSpot (USA) 7 days __hs_initial_opt_
Necessary cookie (from HubSpot) legitimate interest under Art. 6 Para. 1 f) GDPR for reliable operation of the websites Employees of Aareon AG and its subsidiaries and contract processing companies. Transmission of the IP address to servers of HubSpot (USA) 6 month __hs_cookie_cat_pref
Necessary cookie (from HubSpot) legitimate interest under Art. 6 Para. 1 f) GDPR for reliable operation of the websites Employees of Aareon AG and its subsidiaries and contract processing companies. Transmission of the IP address to servers of HubSpot (USA) Browser session hs_ab_test
Necessary cookie (from HubSpot) legitimate interest under Art. 6 Para. 1 f) GDPR for reliable operation of the websites Employees of Aareon AG and its subsidiaries and contract processing companies. Transmission of the IP address to servers of HubSpot (USA) 14 days [id]_key
Necessary cookie (from HubSpot) legitimate interest under Art. 6 Para. 1 f) GDPR for reliable operation of the websites Employees of Aareon AG and its subsidiaries and contract processing companies. Transmission of the IP address to servers of HubSpot (USA) 30 minutes hs-messages-is-open
Necessary cookie (from HubSpot) legitimate interest under Art. 6 Para. 1 f) GDPR for reliable operation of the websites Employees of Aareon AG and its subsidiaries and contract processing companies. Transmission of the IP address to servers of HubSpot (USA) 1 day hs-messages-hide-welcome-message
Necessary cookie (from HubSpot) legitimate interest under Art. 6 Para. 1 f) GDPR for reliable operation of the websites Employees of Aareon AG and its subsidiaries and contract processing companies. Transmission of the IP address to servers of HubSpot (USA) 7 days __hsmem
Necessary cookie (from HubSpot) legitimate interest under Art. 6 Para. 1 f) GDPR for reliable operation of the websites Employees of Aareon AG and its subsidiaries and contract processing companies. Transmission of the IP address to servers of HubSpot (USA) Browser session hs-membershem-csrf
Necessary cookie (from HubSpot) legitimate interest under Art. 6 Para. 1 f) GDPR for reliable operation of the websites Employees of Aareon AG and its subsidiaries and contract processing companies. Transmission of the IP address to servers of HubSpot (USA) 2 years hs_langswitcher_choice
Necessary cookie (from HubSpot) legitimate interest under Art. 6 Para. 1 f) GDPR for reliable operation of the websites Employees of Aareon AG and its subsidiaries and contract processing companies. Transmission of the IP address to servers of HubSpot (USA) Browser session __cFroid
Necessary cookie (from HubSpot) legitimate interest under Art. 6 Para. 1 f) GDPR for reliable operation of the websites Employees of Aareon AG and its subsidiaries and contract processing companies. Transmission of the IP address to servers of HubSpot (USA) 30 minutes __cf_bm
Analytics cookie (from HubSpot) Consent under Art. 6 para. 1 a) GDPR Employees of Aareon AG and its subsidiaries and contract processing companies. Transmission of the IP address to servers of HubSpot (USA) 6 months __hstc
Analytics cookie (from HubSpot) Consent under Art. 6 para. 1 a) GDPR Employees of Aareon AG and its subsidiaries and contract processing companies. Transmission of the IP address to servers of HubSpot (USA) 6 months hubspotutk
Analytics cookie (from HubSpot) Consent under Art. 6 para. 1 a) GDPR Employees of Aareon AG and its subsidiaries and contract processing companies. Transmission of the IP address to servers of HubSpot (USA) 30 minutes __hssc
Analytics cookie (from HubSpot) Consent under Art. 6 para. 1 a) GDPR Employees of Aareon AG and its subsidiaries and contract processing companies. Transmission of the IP address to servers of HubSpot (USA) Browser session __hssrc
Voluntary data Consent under Art. 6 para. 1 a) GDPR or fulfilment of contract under Art. 6 para. 1 b) GDPR Employees of Aareon AG and its subsidiaries and contract processing companies Legal retention periods, but shorter for competitions or surveys (after completion) and applications (6 months) -

V. Rights of data subjects

Upon request, we will inform you in writing in accordance with the applicable law, whether and which personal data concerning your person are stored by us. You also have a right to rectification, erasure, restriction of processing, revocation or objection for the future and data transferability. There is a right to lodge a complaint with a supervisory authority.

VII. Company Data Protection Officer

In accordance with legal requirements, Aareon has appointed a company data protection officer. If you have any questions regarding the processing of your personal data, you can contact him directly.

Dr. Heiner Baab
Data Protection Officer
c/o Aareon AG
Isaac-Fulda-Allee
55124 Mainz
Germany

or

E-mail: datenschutzbeauftragter@aareon.com



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